Depot Production Manager

Job Title

Reporting to

Depot Manager

Purpose of the job

In the fleet maintenance department, the Depot Production Manager is a manager position and is accountable for delivering the daily LRV maintenance. He / She manages overall preventative maintenance and drive’s performance of the workshop. This role will also require small projects-based involvement increasing inefficiencies within the depot and maximising depot functionality.

Responsibilities

The Depot Production Managers accountabilities are the following:

Team Management:

Organizing preventative maintenance to achieve the plan produced by the daily planner.
Ensuring the production of the day is complete, by regularly monitoring the activity of the team and giving clear short-term production objectives to each team.
Making decision on priority and forecasting downstream effects to the plan by liaising with planner TL’s and depot manager.
Participating in depot meetings with the other MTM’s, the daily planner, Exam team leaders and Depot Manger to review KPI’s, staff issue’s, training, Performance, efficiencies and lean processes.
Leading Start of shift Brief, End of shift Brief by following the depot managers’ guidelines on target-based planning.
Reviewing current potential roadblocks and implementing small project recovery plans to improve the critical path.
Completing clear and concise handovers that help show clear planned progression for Exams and Bogie Overhaul.
Reviewing and auditing depot functionality line of route for cleanliness, tooling & depot equipment for preventative maintenance.
Ensure his team apply the safety rules inside the workshop (PPI, LOTO, workwear, etc.).
With the Depot Manager, managing the basic Annual Leave and Absence tracker of the team in line with HR process and recording the data required in the IT systems (transit 9, CMMS, etc.).
Managing absenteeism and performance issues in line with HR practices for the team.
Providing support for the depot manager and deputising where required.
Covering for MTM’s on days as required through AL.
Participating to the MST’s & TL’s development in the depot, including technical and personal development, overseeing annual reviews for all the team members.
Leading Quality survey and auditing of all paperwork and work orders: properly filled in and completed.
Participating to recruitment interviews to determine the future team members.
Ensuring the onboarding and offboarding process for each new team member and the clear follow-up during the probation period.

Workshop layout and Tools

According to the daily activity, preparing the depot layout of the trams on each Workshop Lane assisting the corrective MTM with depot set-up and downstream effects of.
Working closely with Corrective MTM and repair bay MTM to maximise operating efficiencies with current and forecasted preventative workload.
Ensuring a start-of-shift and end-of-shift status routine to avoid safety concerns, ensuring complete tooling and a clear and tidy workshop.
Assisting in controlling asset calibration for all preventative team tooling.
Drafting purchase request for tooling, PPE and workwear in line with the company’s rules and yearly budget.
Proposing lean and small project development maximising depot functionality.

Tram Maintenance

Tracking the daily maintenance and subsequent preventative and corrective work orders associated with Exams and Bogie overhaul.
Ensuring the daily routine maintenance, exam, modifications, reliability project, overhaul program are done correctly by respecting work instruction and delay and communicating with the daily planner.
In relation to the km management, the tramways Out of service and the daily maintenance program, organizing the Daily Service Sheet for operations by using the company’s IT systems.Reviewing all the defects and assigning a priority (P1 to P4) when required.
Making decision on whether a tramway can be put out into service post exam.
When necessary, opening corrective work order and filling in all the details required.
Closing corrective and preventive work order when the work is done.
Coordinating and overseeing contractors performing maintenance activities on the fleet where required
Ensuring the response and control to any tramways’ related Accident / Incident online.
Proposing to the Depot Manager technical improvements on fleet that could lead to an Engineering study.
Correlating data on parts and potential risks associated with parts availability.
Review Corrective work orders pre-exam to help reduce volume.

Parts & supplier

Ensuring a great historical record of serial number to get a perfect maintenance tree: drag and drop, record historic of parts, etc.
Where required assisting Team Leaders with Stores parts and subsequent potential roadblocks to get parts in a timely manner.
Giving the Feedback on price, cost to repair or to subcontract to ensure the Depot Manager has the best outcome/decision.
Reviewing the repair loop ensuring parts are consistent and available by raising potential concerns to all parties involved.
Liasing with suppliers regularly on any potential downstream issues that may arise.

Maintenance Management and expertise

Driving continuous improvement in operational and technical aspects of LRV maintenance dept.
Providing documentation to the team in order to do a preventive task or to help in trouble shooting.
Contacting the Fleet performance to help provide this documentation.
Following depot processes, work closely with the Process Manager so as to improve the maintenance processes and procedures and assisting in the review of the liability matrix.
Guiding the team on a technical issue by sharing the technical skills.
Sometimes realising maintenance works on tramways to help the team. Managing online intervention to secure the team intervention.
Analysing daily and weekly KPI to measure the performance of the team and get the appropriate action to improve the team’s efficiency.
Performing audits required by O&M contract, safety or internal criteria to get a higher performance.
Interacting with engineering, safety procurement, stores.

Other accountabilities and prospects

Special projects development & co-ordination with Depot manager.
CMMS development, Parts through-put, repair loop, defect management & control.

Details

Working hours: Regular work week 5 days a week, (39h/week contract).

On-call and emergency: On-call or emergency out of work are to be considered 1 week per month. An on-call planning will be help with the other MTM and the depot manager.

Work location: the job will be in one of the 3 depots. Travels on the 2 others, from time to time, are to be expected.

Competencies

Strong leadership and influencing skills: ability to engage with people at all levels in the hierarchy in order to develop and agree clear actions plans.
Determination and ability to advance the Maintenance Performance agenda: a clear enthusiasm and commitment to delivering continuous improvement in maintenance performance.
Ability to understand trends and reports, understand their implications and potential effects upon customers and Transdev Dublin and take action to respond in an appropriate, considered and articulated way.
Excellent communication and relationship-building skills: ability to engage with staff, customers and stakeholders at all levels in order to understand their concerns and identify innovative solutions and opportunities for improvement.

Experience

Technical or Business qualification is required.
Minimum five years’ experience working in a technical company.
Management/supervisory experience is a plus.
Strong working knowledge of Irish Health & Safety and Environmental legislation is a plus.
Knowledge and experience of Tram systems (or other rolling stock) is recommended.
ICT skills with good knowledge of maintenance management system, MS Office.

To apply for this role, please email [email protected]